A Complete Platform for Modern Manufacturing
Trace Swift brings together the core capabilities every regulated manufacturer needs. Whether you're producing food, cosmetics, pharmaceuticals, or chemicals, our platform provides the tools to manage formulations, control procurement, capture production, and maintain complete traceability.
Each feature is designed to work seamlessly with the others, creating a unified system where data flows naturally from input receipt through to finished goods. Enterprise customers unlock AI-powered formula intelligence, multi-location stock movement tracking, and analytics dashboards for production, formulas, and purchasing.
🧪 Formulas
Formula Management
Create precise formulations with automatic cost calculations, percentage breakdowns, and yield management.
- Multi-input formulas
- Automatic cost calculations
- Yield and weight loss tracking
- Batch scaling
📦 Procurement
Supply Chain Control
Manage your entire supply chain from purchase order to goods receipt with complete lot-level tracking.
- Purchase order workflow
- Quality inspection
- Supplier batch codes
- FEFO inventory
🏭 Production
Batch Capture
Record every production run with complete input traceability, quality checks, and temperature monitoring.
- Digital or paper capture
- Barcode scanning
- Temperature recording
- Mass balance verification
🔍 Traceability
Complete Visibility
Trace any input forward to finished products or any batch backward to source inputs instantly.
- Forward traceability
- Backward traceability
- Universal batch search
- Audit-ready reports
Formula Management
Your formulas are the foundation of everything that follows. Trace Swift provides comprehensive formula management with automatic calculations, cost tracking, and documentation - all designed for regulated manufacturing environments.
✓ Precision Formulation
Build multi-input formulas with exact quantities. See percentage breakdowns update in real-time as you add or adjust inputs. Drag-and-drop ordering, configurable units (kg, g, L, mL), and input-level notes ensure your formulas are documented exactly as needed.
✓ Cost & Pricing Engine
Know your true costs instantly. Live cost per kg and per unit, markup percentage calculations, and gross profit to sales ratio. When input prices change, formulas update automatically across your entire product range with cost cascade.
✓ Yield Management
Account for process losses during cooking, drying, or evaporation. Weight loss percentage tracking ensures final weights reflect real-world production outcomes. Configure unit weights for accurate per-unit costing.
✓ Batch Scaling
Scale any formula to your target batch weight with automatic quantity calculations. The scale factor adjusts all inputs proportionally, making it easy to produce batches of any size while maintaining formula integrity.
✓ Documentation
Keep everything together. Rich-text production methods, version-controlled notes, and file attachments (PDF, images, Word, Excel) live with each formula for easy access during production and audits.
✓ Formula Duplication
Create variations quickly. One-click duplication copies all inputs, methods, and settings. Perfect for seasonal variants, customer-specific versions, or formula development iterations.
Procurement & Inventory
Manage your entire supply chain from purchase order to goods receipt. Every input is tracked with supplier batch codes and internal lot numbers from the moment it arrives—essential for regulatory compliance and recall readiness.
✓ Purchase Order Management
Create, confirm, and complete purchase orders with a structured workflow. Draft → Confirmed → Complete status tracking with auto-generated PO numbers. Email orders directly to suppliers with one click, including invoice number and delivery date tracking.
✓ Goods Receipt
Record every delivery with supplier batch codes, expiry dates, and received dates. Internal lot numbers are auto-generated for each line item, creating the foundation for complete traceability. USB/Bluetooth barcode scanner support enables rapid data entry.
✓ Quality Inspection
Five-point quality checks ensure every delivery meets specification: correct specification, correct condition, no infestation, no foreign bodies, packaging intact. Quality notes and timestamps create an audit trail for each inspection.
✓ FEFO Inventory Control
See available stock by lot with First Expiry, First Out sorting. Expiry status warnings highlight inputs approaching or past their use-by dates. Real-time stock levels help optimise working capital and prevent waste.
✓ Stock Adjustments
Adjust quantities with documented reasons for full audit compliance. Predefined reason codes (shrinkage, damage, stock count correction, expired disposal, quality rejection, supplier return) ensure consistent documentation.
✓ Supplier Management
Maintain your approved supplier list with contact details, multiple addresses, and approval status tracking. Company-wide approval updates let you approve or revoke entire supplier organisations with one action.
Bulk Actions Save Hours
Processing deliveries shouldn't slow down your production. Trace Swift includes bulk actions designed for efficiency:
- Auto-fill batch codes: Generate sequential supplier batch codes (YYYYMMDD-XXX format) for items without codes
- Auto-fill expiry dates: Set default expiry dates (+3 months) for all items in one click
- Mark all received: Record today's date as received date for all line items
- Mark all quality passed: Complete quality checks for all items simultaneously
- Duplicate detection: Automatic warnings when batch codes are duplicated within a purchase order
Production Capture
Record every production run with complete input traceability. Choose digital capture for real-time recording with barcode scanning, or print production sheets for manual recording on the factory floor. Both methods create the same audit-ready documentation.
✓ Digital Production Capture
Record production batches in real-time with auto-generated batch numbers and barcode scanner support. Select inputs from FEFO-ordered available inventory, allocate multiple sources per input until required quantities are met, and create traceability links automatically.
✓ Printable Production Sheets
Generate A4 production sheets for manual recording. Auto-scaled input quantities, batch code recording fields, quality control checkboxes, and signature sections. Includes confidentiality watermark and production method display.
✓ Temperature Recording
Capture cooked and chilled temperatures with timestamps. Automatic alerts when food safety targets aren't met: cooked temperature below 75°C, chilled temperature above 4°C, or cooling time exceeding 4 hours. Visual warnings ensure immediate corrective action.
✓ Mass Balance Verification
Compare input weights against output weights to calculate yield and identify process losses. Total inputs vs actual output, yield percentage, loss/waste tracking. Automatic alerts when variance exceeds 2% threshold—essential for BRC and IFS audits.
✓ Quality Control Checks
Built-in quality checkpoints: all inputs verified against specification, all batch codes recorded accurately, weights within tolerance, equipment cleaned and sanitised. Check-all functionality speeds up documentation without compromising quality.
✓ Preparation Summary
Select multiple formulas and generate a consolidated list of all inputs needed. Aggregated requirements scaled to target batch weights with inventory availability check. Perfect for planning production runs and warehouse picking.
Batch Status Workflow
Track every batch through its lifecycle with clear status progression:
- In Progress: Production underway, inputs being recorded
- Completed: Production finished, awaiting quality review
- Quality Hold: Batch held pending investigation or test results
- Released: Batch approved for sale or further processing
- Rejected: Batch failed quality requirements
Full audit trail with produced by and verified by attribution, production date, packed date, and notes for each batch.
Internal Batch Support
Not all inputs come from purchase orders. Trace Swift supports manual batch entries for non-purchased items:
- Water and ice from in-house supplies
- Sub-formulas produced internally
- Rework or reprocessed materials
- Items from alternative sourcing
Manual batch codes integrate seamlessly with purchased inventory traceability, maintaining complete genealogy regardless of input source.
Complete Traceability
Trace any input forward to finished products or any batch backward to its source inputs. Instant visibility for recalls, audits, and customer enquiries. When auditors ask you to trace a batch, you'll have the answer before they finish the question.
✓ Backward Traceability
Start with any production batch and see every input that went into it. Internal lot numbers, supplier batch codes, quantities consumed, supplier details, received dates, and expiry dates. Expandable source details show complete genealogy at a glance.
✓ Forward Traceability
Start with any input lot and see every production batch where it was used. Quantity consumed per batch, batch status, production dates. Essential for targeted recalls—know exactly which finished products contain a specific input lot.
✓ Universal Batch Search
Search any batch code—purchased input, internal batch, or finished product—and see its complete journey. Upstream (purchase history) and downstream (production usage) in one view. Cross-reference supplier codes and internal lot numbers instantly.
✓ Dual Code System
Track both supplier batch codes and your own internal lot numbers. Never lose the link between what suppliers send and what you use. Both codes visible throughout the traceability chain, searchable by either identifier.
✓ Source Verification
See exactly which inventory lots were consumed in each production batch. Quantity tracking per source, verified status indicators, and notes. Supports multiple sources per input for batches that span multiple lots.
✓ Audit-Ready Records
Sortable views, expandable details, and visual status indicators make audit preparation straightforward. Sort by input name or number of sources. Digital records organised for quick access during audits.
Traceability for Purchased and Internal Sources
Trace Swift maintains complete traceability regardless of input source:
Purchased Inventory
Green indicators
Inputs from purchase orders with full supplier traceability:
- Internal lot number (system-generated)
- Supplier batch code
- Supplier name
- PO number
- Received and expiry dates
Internal Batches
Blue indicators
Non-purchased items with internal batch codes:
- Manual batch code
- Quantity allocated
- Optional notes
- Full forward traceability
- Integrated with purchased sources
AI Formula Intelligence
Available on Enterprise. Trace Swift's AI Formula Intelligence gives you an on-demand analyst for every formula in your product range. Ask natural-language questions and receive instant, context-aware insights drawn directly from your formula data - inputs, costs, weights, methods, and more.
✓ Natural Language Formula Analysis
Ask questions in plain English: "How can I reduce the cost of this formula?", "Which inputs are driving the highest cost?", "Suggest alternatives for this ingredient". The AI understands your full formula context - quantities, costs, weights, and production method- to give relevant, actionable answers.
✓ Cost Optimisation Insights
Identify cost-reduction opportunities without compromising product quality. The AI analyses your input costs, quantities, and margins to surface where savings are possible - helping you protect profitability as raw material prices fluctuate.
✓ Method & Process Recommendations
Get suggestions on production method improvements, yield optimisation, and process efficiencies. Whether you're looking to reduce weight loss, improve consistency, or streamline a step, AI Intelligence provides targeted guidance based on your specific formula.
✓ Conversational Chat Interface
A persistent chat session lets you follow up, dig deeper, and explore your formula from multiple angles in a single conversation. Full conversation history is exportable for documentation or sharing with your team.
✓ Full Formula Context Awareness
The AI is aware of your complete formula: every input and its cost, total weight, final weight, weight loss, cost per kg, cost per unit, price per unit, markup, GP to sales ratio, production method, and notes. No manual data entry required — it reads directly from your live formula data.
✓ Enterprise-Grade Privacy
Your formula data is processed by Anthropic's API and is not used to train AI models under Anthropic's standard API terms. Each analysis session is isolated to your organisation. Your recipes and intellectual property remain entirely private.
Stock Movement Tracking
Available on Enterprise. Track inventory across multiple storage locations with complete movement history. Know exactly where every lot is, how it moved between locations, and what's available at each site - essential for manufacturers operating multiple warehouses, production areas, or cold storage zones.
✓ Multi-Location Inventory
Maintain separate stock levels across as many locations as your operation requires — warehouse bays, cold stores, production floors, packing areas, or separate facilities. Each location tracks its own inventory with full lot-level visibility.
✓ Movement History & Audit Trail
Every stock transfer is recorded with the source location, destination location, quantity moved, date, and the user who performed the transfer. A complete, timestamped movement log is always available for audit or investigation purposes.
✓ Location-Aware Traceability
Traceability reports include location data throughout the chain. Know not just which batch an input came from, but where it was stored at the time of production. Essential for site-specific recalls and location-based quality investigations.
✓ Real-Time Stock by Location
See current stock levels at each location at a glance. Identify which location holds a specific lot, how much remains, and when it needs replenishing. Prevents double-allocation and miscommunication between production and warehouse teams.
✓ Transfers Between Locations
Record inter-location transfers with quantity and reason. Whether moving materials from goods-in to cold storage, or staging inputs at the production floor, every movement is captured and searchable.
✓ FEFO Across Locations
First Expiry, First Out logic applies across all locations. When allocating inventory for production, the system considers expiry dates regardless of which location an item is stored in — ensuring oldest stock is always used first.
Analytics & Insights
Available on Enterprise. Turn your operational data into actionable intelligence. Trace Swift's Analytics dashboards give you visual insights across your production runs, formula portfolio, and purchasing activity — helping you spot trends, manage costs, and make better decisions faster.
✓ Production Analytics
Visualise production output over time, batch volumes by formula, yield trends, and quality rejection rates. Identify your highest-volume products, track seasonal patterns, and monitor production efficiency without manual reporting. Filter by date range, formula, or status.
✓ Formula Analytics
Analyse your entire formula portfolio at a glance. Compare cost per kg across product lines, track margin performance, identify formulas where costs have drifted, and see which formulas are most frequently produced. Essential for portfolio management and pricing decisions.
✓ Purchase Analytics
Understand your procurement spend by supplier, input, and time period. Track price trends for key raw materials, identify your highest-cost inputs, and spot supplier concentration risks. Purchase analytics helps procurement teams negotiate better and plan ahead.
✓ Visual Dashboards
Interactive charts and visualisations make data exploration intuitive. Bar charts, trend lines, and summary statistics update in real time as you change filters. No spreadsheet exports or manual pivot tables required.
✓ Cost Trend Monitoring
Track how your input costs and formula margins evolve over time. Spot inflationary pressure early, understand the impact of supplier price changes across your product range, and take action before margins erode.
✓ Operational KPIs
Monitor the metrics that matter most to your operation: batches produced per period, average yield percentage, quality hold rates, and purchase order lead times. Keep your team aligned with a shared view of performance.
API Access & Integrations
Connect Trace Swift to the rest of your technology stack using our REST API. Available on the Enterprise plan, API access lets you push and pull data between Trace Swift and your ERP, quality management system, or any other business tool — eliminating manual data entry and keeping your systems in sync.
✓ REST API
A well-structured REST API gives you programmatic access to your traceability data. Read batch records, query inventory levels, retrieve formula details, and more — all from external systems or custom scripts.
✓ ERP Integration
Sync stock levels, and batch records directly with your ERP platform. Eliminate duplicate data entry and keep your manufacturing and business systems aligned in real time.
✓ Quality Management System (QMS) Integration
Pull traceability records, quality hold data, and compliance documentation into your QMS automatically. Support audit readiness without manual exports or copy-paste workflows.
✓ Custom Workflow Automation
Build automated workflows that connect Trace Swift to the tools your team already uses. Trigger actions based on batch completions, stock thresholds, or quality events — tailored to your operation.
✓ Secure Authentication
API access is secured with token-based authentication. Each request is authorised against your account, ensuring your traceability data is only accessible to systems you explicitly authorise.
✓ Dedicated Technical Support
Enterprise API customers receive dedicated technical support to help with integration design, troubleshooting, and ongoing development. We're here to help you connect Trace Swift to your stack successfully.
Team Access Control
Not everyone needs access to everything. Trace Swift includes role-based permissions so you can control exactly what each team member can see and do — essential for compliance requirements around separation of duties and data integrity.
✓ Role-Based Permissions
Assign team members to predefined roles that match their responsibilities. Each role determines which modules they can access and what actions they can perform. No more worrying about accidental changes to critical data.
✓ Formula Protection
Keep your formulations secure. Only tenant administrators can create, edit, or delete formulas. Production staff can view and use formulas during batch recording without risk of accidental modifications to your master recipes.
✓ Module-Level Access
Grant access to specific modules based on job function. Admin staff can manage purchases without seeing production data. Production teams can record batches without accessing procurement or pricing information.
✓ Separation of Duties
Meet audit requirements for segregated responsibilities. Different people can handle goods receipt, production recording, and quality release — with the system enforcing who can do what.
✓ Audit Attribution
Every action is logged with the user who performed it. Know exactly who created a purchase order, recorded a batch, or released a product. Complete accountability without manual sign-off sheets.
✓ Secure Authentication
Enterprise-grade authentication powered by Auth0 with secure password policies, and session management. Your data is protected by the same technology used by major enterprises.
Built for Regulatory Compliance
Trace Swift helps manufacturers meet the documentation and traceability requirements of major food safety and quality standards worldwide. Every feature is designed with audit requirements in mind.
FDA FSMA
United States
Food Safety Modernization Act Rule 204 compliance:
- Critical Tracking Events capture
- Key Data Elements recording
- Sub-4-hour trace capability
- Digital recordkeeping
BRC Global Standards
United Kingdom
Section 3.9 traceability requirements:
- Complete batch traceability
- Mass balance verification
- Traceability test documentation
- Supplier approval records
FSSC 22000
International
ISO 22000 Clause 8.9 compliance:
- End-to-end traceability
- Batch production records
- Temperature recording
- Audit-ready documentation
IFS Food
European Union
Section 4.18 traceability requirements:
- EU Regulation 178/2002
- 2-hour trace capability
- Mass balance reconciliation
- Allergen traceability
ISO 22000
International
Food safety management system:
- Traceability procedures
- Product identification
- Batch status workflows
- Record management
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Start Free 14-Day TrialFrequently Asked Questions
Is Trace Swift suitable for small manufacturers?
Yes. Trace Swift is designed for small to medium manufacturers (5-150 employees). Our pricing and functionality are tailored for businesses that need professional traceability without enterprise complexity or cost. Most customers are up and running within a week.
Can I use both digital and paper production capture?
Absolutely. Many customers use printable production sheets on the factory floor and enter the data digitally later. Others capture everything in real-time with tablets and barcode scanners. Use whichever approach suits your production environment.
How does barcode scanning work?
Trace Swift works with standard USB and Bluetooth barcode scanners. Scan mode can be enabled for batch code entry during goods receipt and production capture. The system detects scanned input automatically—no special configuration required.
What happens when inputs prices change?
Update the price on any input and Trace Swift automatically recalculates costs across all formulas using that input. You'll see exactly how many formulas are affected, making it easy to review pricing impact and adjust accordingly.
Can I track inputs from multiple suppliers?
Yes. During production capture, you can allocate quantities from multiple inventory lots to meet your required amount. Each source maintains its own traceability link, so you know exactly which lots went into each batch—even when spanning multiple suppliers or deliveries.
How long does implementation take?
Most customers achieve full traceability compliance within their first week. Day 1-2: Setup your account, inputs, suppliers, and formulations. Day 3-5: Start recording production and tracking batches. No consultants required.
What support is available?
We provide email support during UK business hours (Monday-Friday, 9:00-17:00 GMT). Most support queries receive responses within 24 hours. Enterprise customers receive dedicated support.
What is AI Formula Intelligence?
AI Formula Intelligence is an Enterprise feature that lets you ask questions about any formula using natural language. The AI has full context of your formula — inputs, costs, weights, method, and notes — and can suggest cost reductions, method improvements, ingredient alternatives, and more. It works as a conversational chat interface, so you can follow up and explore multiple angles in a single session.
How does stock movement tracking work?
Stock Movement tracking, available on Enterprise, lets you maintain separate inventory levels across multiple storage locations — warehouses, cold stores, production areas, or separate sites. Every transfer between locations is recorded with a full audit trail, and traceability reports include location data throughout the supply chain.
What analytics are available on the Enterprise plan?
Enterprise customers get three analytics dashboards: Production Analytics (batch volumes, yield trends, quality rates), Formula Analytics (cost per kg comparisons, margin performance, portfolio analysis), and Purchase Analytics (spend by supplier and input, price trends, procurement patterns). All dashboards are interactive with date range filtering and real-time chart updates.
Does Trace Swift have an API?
Yes. Enterprise plan customers get full REST API access to integrate Trace Swift with ERP systems, quality management platforms, or any custom tooling. The API supports reading and writing traceability data, enabling automated workflows and eliminating manual data entry between systems.
See All Features in Action
Complete formula management, procurement, production capture, and traceability from £90/month. AI Formula Intelligence, Stock Movements, Analytics, and API access on the Enterprise plan from £150/month.
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