Manage your entire supply chain from purchase order to goods receipt. Every input is tracked with supplier batch codes and internal lot numbers from the moment it arrives — essential for regulatory compliance and recall readiness.
Purchase Order Management
Create, confirm, and complete purchase orders with a structured workflow. Draft → Confirmed → Complete status tracking with auto-generated PO numbers. Email orders directly to suppliers with one click, including invoice number and delivery date tracking.
Goods Receipt
Record every delivery with supplier batch codes, expiry dates, and received dates. Internal lot numbers are auto-generated for each line item, creating the foundation for complete traceability. USB/Bluetooth barcode scanner support enables rapid data entry.
Quality Inspection
Five-point quality checks ensure every delivery meets specification: correct specification, correct condition, no infestation, no foreign bodies, packaging intact. Quality notes and timestamps create an audit trail for each inspection.
FEFO Inventory Control
See available stock by lot with First Expiry, First Out sorting. Expiry status warnings highlight inputs approaching or past their use-by dates. Real-time stock levels help optimise working capital and prevent waste.
Stock Adjustments
Adjust quantities with documented reasons for full audit compliance. Predefined reason codes (shrinkage, damage, stock count correction, expired disposal, quality rejection, supplier return) ensure consistent documentation.
Supplier Management
Maintain your approved supplier list with contact details, multiple addresses, and approval status tracking. Company-wide approval updates let you approve or revoke entire supplier organisations with one action.
Bulk Actions Save Hours
Processing deliveries shouldn't slow down your production. Trace Swift includes bulk actions designed for efficiency:
- Auto-fill batch codes: Generate sequential supplier batch codes (YYYYMMDD-XXX format) for items without codes
- Auto-fill expiry dates: Set default expiry dates (+3 months) for all items in one click
- Mark all received: Record today's date as received date for all line items
- Mark all quality passed: Complete quality checks for all items simultaneously
- Duplicate detection: Automatic warnings when batch codes are duplicated within a purchase order
How does barcode scanning work?
Trace Swift works with standard USB and Bluetooth barcode scanners. Scan mode can be enabled for batch code entry during goods receipt and production capture. The system detects scanned input automatically — no special configuration required.
Related capabilities
Production Capture → Complete Traceability → Stock Movements →
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